All client work
Enterprise & Compliance

DocuHub

Secure, structured document management with full control and visibility.

Built for

An enterprise managing large volumes of sensitive documentation across multiple departments with strict compliance requirements.

The Challenge

Scattered documents, no version control, and no audit trail were creating real compliance exposure.

The client's documents were spread across shared drives, email threads, and personal folders. There was no version control — teams routinely worked from outdated files. There were no approval workflows, so documents were published without governance. And there was no audit trail, meaning compliance reviews required manual reconstruction. The operational risk was growing silently.

What we built

The solution

Structured Document Profiling & Tagging
Documents organised using predefined tags and categories, with tag-based access control ensuring users only see what they are permitted to access — enabling secure collaboration across departments.
Advanced Version Control
Complete history of every document with full version tracking. Each version is uniquely identifiable with timestamps and file integrity checks, ensuring traceability and reliability.
Built-In Approval Workflows
Configurable approval processes routing documents for review, with full visibility into approval status, comments, and history at every stage of the governance process.
Granular Access Control
Multi-layered access rules based on organisational roles and departments — protecting sensitive documents without creating friction for authorised users.
AI-Powered Document Summarisation
Automatically generated concise summaries stored alongside documents, improving readability and accelerating decision-making across the organisation.
Powerful Search & Retrieval
Full-text search across metadata, tags, categories, and AI-generated summaries with advanced filtering — surfacing exactly the right document fast.
Comprehensive Audit Trails
Every interaction tracked — uploads, approvals, views, downloads, and edits — providing a complete, tamper-evident audit history for compliance and security.
Secure Document Viewing
In-browser viewing with protections preventing unauthorised saving, printing, or direct file access — ensuring sensitive documents stay controlled.

Under the hood

Technical details

Key architectural and technical characteristics of this solution.

ArchitectureAPI-first, RBAC
StorageSynology NAS integration
SecurityEncrypted, secure viewing enforced
AIAutomated document summarisation
BackupAutomated daily — documents & database

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